Kerala, “God’s Own Country,” is a breathtaking backdrop for any celebration. From serene backwater weddings to vibrant corporate events in the heart of the city, the setting is guaranteed to be magical. But to turn that magical setting into a flawless experience, you need the right team.
Choosing from the many event planners in Kerala can feel overwhelming. How do you know who truly understands your vision and has the expertise to execute it perfectly?
To help you navigate this crucial decision, we’ve created the ultimate checklist. Here are 10 critical questions to ask any potential event planner to ensure you find the perfect partner for your special occasion.
A picture is worth a thousand words, but a full event portfolio is worth its weight in gold. Look beyond just a few “hero” shots on Instagram.
Ask to see full galleries from events similar to yours (e.g., weddings, corporate events, beach weddings). This shows you their consistency, attention to detail, and experience with different styles and scales.
This is one of the most important questions. A professional planner will be transparent about their fees and how they manage your total event budget. Ask for a detailed breakdown.
Top-tier event planners in Kochi and across Kerala have a curated list of trusted, high-quality vendors (caterers, florists, photographers, venues, etc.).
Ask them how they select these vendors and if you are allowed to bring in your own. A planner with strong local connections can often secure better rates and more reliable service, which is a huge advantage.
Your event should feel like yours. A great planner doesn’t just recycle old ideas; they listen to your story, style, and preferences.
Ask them to describe their creative process. How do they take a client’s abstract ideas and turn them into a concrete, beautiful reality?
Do you want to be involved in every tiny decision, or would you rather hand over the reins and just approve the final details?
There is no right answer, but your planner’s style must match your preference. Ask them how they communicate updates and how often you’ll be expected to provide input.
This is crucial. You want to build a rapport with the person you’re planning with. Find out if the senior planner you’re meeting will be your contact throughout, or if you’ll be passed to a junior associate.
Most importantly, confirm that an experienced lead planner (ideally, the one you’ve been working with) will be present on the day of the event to handle every detail.
Experience is measured in how a team handles a crisis. Ask for a real-world example of a time something went wrong at an event and how they fixed it.
This is especially vital in Kerala, where a sudden monsoon shower can disrupt an outdoor wedding. Their answer will reveal their problem-solving skills and preparedness.
A confident planner will be proud to share reviews from happy clients.
Testimonials (like the ones on our site) give you unbiased insight into what it’s like to work with the team, their professionalism, and their ability to deliver on their promises
This question gives them a chance to shine. Their answer should align with your values. Are they focused on luxury and premium service? Budget-friendliness? Unmatched creativity? Their “why” should make you feel confident and excited to partner with them.
Choosing your event planner is the first and most important step in your event’s journey. By asking these questions, you’ll be able to find a team that not only has the skill but also shares your passion for creating an unforgettable day.
At Oakstreet Events, we pride ourselves on being among the most trusted event planners in Kochi, known for our meticulous attention to detail and our passion for creating bespoke, premium events. We believe in transparency, partnership, and flawlessly executing your vision.
Ready to start planning? Contact Oakstreet Events today for a complimentary consultation. Let’s talk about your vision and how we can bring it to life, perfectly.